Context

Job Description

• Check and read new emails; mark them according to instructions
• Respond to daily emails (if the answer stays with this role, else redirect the email with the responsible person)
• Verify the accuracy of invoices and other documents received via financial email inbox
• Process documents such as invoices, employee reimbursements - ensuring their alignment to internal policies and processes and their appropriate registration with Zoho Books and our accounting system (DVO)
• Sort out incoming and outgoing daily post and answer queries
• Set up cost centers
• Incoming German correspondence (including insurance; legal, etc.)
• Investigate questionable data.
• Compile data and prepare payment lists and documentation of them to submit to the external accountant (monthly) and other financial partners (i.e., Kiva) - (i.e., Credit cards, reimbursements; invoices supplier / customer; bank statements)
• Support Finance Coordinator and Manager on projects & programs financial reporting & auditing tasks (i.e., prepare documentation, research auditors & get offers, communication with implementing Impact Hubs etc.).

Further background on team engagement and general administration

• Attend regular finance & global team meetings (physical meetings, bi-weekly virtual meetings) and participate in relevant strategy workshops or network gatherings.
• Actively engage and collaborate with the global team (Impact Hub GmbH) and external suppliers, if applicable.
• Assist other units with ad-hoc tasks as applicable.

Candidate Profile

• You are fluent in German and English 
• You have relevant work/study experience in one of more of the following areas: financial management, accounting, performance management, entrepreneurship & startup environment
• You are organized, work precisely and are enthusiastic about improving systems and processes and can easily operate digital systems 
• You are a good communicator with excellent written and verbal skills and able to work across cultural differences.
• You are comfortable interacting with several stakeholders and able to work collaboratively within multidisciplinary and distributed teams.
• You are open-minded, self-reliant, and excited about being part of a diverse, fast-paced, international environment.
• You are able to demonstrate key components of the Impact Hub approach: entrepreneurship, collaboration, innovation and exceptional execution ability.

Contractual Agreement

• Role:  Finance & Operations Support
• Legal Form: Independent Contractor if outside of Austria or Germany, if in Europe, VAT registration required; employment, if based in Austria or Germany.
• Reporting to: Finance Manager
• Engagement: Part-time (20 hours/week-0.5 FTE) with flexible working schedule yet agreed core working hours. Overtime on a need basis, to be agreed with the Direct Manager and compensated on a 1:1 basis.
• Contract length: Temporary Contract for 12 months period, with 1 month probation and possibility for extension to a Permanent Contract based on good performance and company needs.
• Team engagement: Member of the Global Network Development Team dispersed across the globe but the majority of the global team is based in European timezones.
• Location: Ideally Based in a location with a running Impact Hub and ready to work within European working hours. 
• Remuneration: 1,250 Euros / calendar month (total cost to company as an independent contractor)  subject to Cost of Living Adjustments based on country of residence and seniority. 
• Paid holidays: 25 days of paid time off annually and the local public holidays.
• Allowances and other contributions: coverage of travel costs and allowance according to company policy, full coverage of costs to attend requested internal/external workshops, conferences, and events; 30 EUR monthly allowance for use of own equipment; membership and workplace at Impact Hub; other expenses (i.e., phone, etc.) on a needs basis; access to all company systems for work and communication.

Application Process

• CV or Resume.
• Brief motivation letter

• If you are not able to upload the files in the application Form, please send them by email to [email protected]
• For any queries, please send your questions to [email protected].  
• Only the selected candidates will be contacted for the interview phase in the recruitment process