Make impact happen

Position Summary

Impact Hub is looking for a Finance & Operations Support to join us as a member of our Finance global team. This position is open to applicants based in  Austria.

Context

Impact cannot happen in isolation. It requires collective action. With 100+ open Impact Hubs, more than 16,500 members around the world and a combined team of over 1,000 staff locally and globally, we are the largest global network that inspires, connects, and enables people to build a more just & sustainable world through their entrepreneurial solutions. Impact Hub is about people who see and do things differently.

Job Description

The Finance Operations Support will perform a variety of tasks in the financial unit and will report to the Finance Manager.  

Finance operations coordination (0.5 FTE)

• Check and read new emails; mark them according to instructions
• Respond to daily emails (if the answer stays with this role, else redirect the email with the responsible person)
• Verify the accuracy of invoices and other documents received via financial email inbox
• Process documents such as invoices, employee reimbursements – ensuring their alignment to internal policies and processes and their appropriate registration with Zoho Books and our accounting system (DVO)
• Sort out incoming and outgoing daily post and answer queries
• Set up cost centers
• Incoming German correspondence (including insurance; legal, etc.)
• Investigate questionable data.
• Compile data and prepare payment lists and documentation of them to submit to the external accountant (monthly) and other financial partners (i.e., Kiva) – (i.e., Credit cards, reimbursements; invoices supplier / customer; bank statements)
• Support Finance Coordinator and Manager on projects & programs financial reporting & auditing tasks (i.e., prepare documentation, research auditors & get offers, communication with implementing Impact Hubs etc.).

Further background on team engagement and general administration

• Attend regular finance & global team meetings (physical meetings, bi-weekly virtual meetings) and participate in relevant strategy workshops or network gatherings.
• Actively engage and collaborate with the global team (Impact Hub GmbH) and external suppliers, if applicable.
• Assist other units with ad-hoc tasks as applicable.

Candidate Profile

Are we a match?

• You are based in Vienna, Austria and can start the role as end of May 2022 
• You have relevant work/study experience in one of more of the following areas: financial management, accounting, performance management, entrepreneurship & startup environment
• You are organized, work precisely and are enthusiastic about improving systems and processes and can easily operate digital systems 
• You are a good communicator with excellent written and verbal skills (fluent in German and English) and able to work across cultural differences.
• You are comfortable interacting with several stakeholders and able to work collaboratively within multidisciplinary and distributed teams.
• You are open-minded, self-reliant, and excited about being part of a diverse, fast-paced, international environment.
• You are able to demonstrate key components of the Impact Hub approach: entrepreneurship, collaboration, innovation and exceptional execution ability.

Contractual Agreement

• Starting date: May 2022
• Contract term: Temporary Contract starting May 2022, with a 1-month probation period and possibility for extension to a Permanent Contract based on good performance and company needs.
• Legal form: Employment contract.
• Working time Part-time (20 hours/week-0.5 FTE) with flexible working schedule yet agreed core working hours. Overtime on a need basis, to be agreed with Direct Manager and compensated on a 1:1 basis
• Compensation: 1500 EUR gross/calendar month with possibility to upgrade to 1,750 EUR gross/calendar month upon high performance
• Allowances and other contributions: 25 days/calendar year holidays; coverage of travel costs and allowance according to company policy, full coverage of costs to attend requested internal/external workshops, conference, and events; monthly allowance for use of own equipment; membership and workplace at Impact Hub; other expenses (i.e., phone etc.) on a needs basis; access to all company systems for work and communication.
• Location: Austria 

Application Process

Please send your application here including: 

• CV or Resume.
• Brief motivation letter

Application deadline: May 20, 2022 (end of the day) 

• If you are not able to upload the files in the application Form, please send them by email to [email protected]
• For any queries, please send your questions to [email protected].  
• Only the selected candidates will be contacted for the interview phase in the recruitment process

Impact Hub is committed to achieving diversity within its workforce and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.